HR departments in organisations of any size face daily issues and challenges with paper-based processes. Together, PFU (EMEA) Limited and independent DMS providers have developed an innovative solution that streamlines HR business processes and reduces paper reliance.
 |
Processing informationAdmin-heavy, paper-based systems mean inefficient record keeping. Centrally-stored files inhibit remote access and are a security risk. |
120 |
 |
Analysis and insightManually analysing paper-based data takes too much time. Manually monitoring diversity, pay transparency and benchmarking for compliance is difficult. |
71% |
 |
Handling and storing employee dataPaper-based data is complex and takes time to navigate. Storage and access limitations make data-handling laborious, expensive and prone to human error. |
21% |
 |
Staff communicationManaging version control and keeping employees updated across multiple locations is difficult. |
74% |
1Sage SME Survey 2HR Review 3M-Files 2019 Intelligent Information Management Benchmark Report 4Gallup
Our Document management solution provide centralised storage for HR-related information within employee folders, enhancing accessibility and organisation.
Document filing: Effortlessly scan employee documents directly into DMS filing cabinets
Streamlined Access: Quickly retrieve any employee record from a centralised digital repository, reducing time spent searching through physical files.
Enhanced Security: Protect sensitive employee information with encryption and secure access controls, ensuring compliance with data protection regulations.
Space Saving: Eliminate the need for physical storage, freeing up office space and reducing clutter by converting paper documents to digital formats.
Streamline Employee Workflow Management by digitising paper-based processes from onboarding to offboarding, enhancing efficiency and productivity.
Digitise all onboarding documents, such as contracts and identification, to ensure quick and accurate processing and easy access for new employees.
Convert paper-based leave requests to digital forms, facilitating faster approval processes and easy tracking of leave records.
Scan and store performance review documents to create a centralised, easily accessible repository, ensuring that records are accurate and up-to-date.
Manage the entire lifecycle of employee records digitally, from hiring to retirement, ensuring that all documents are securely stored and readily accessible.
Boost efficiency, save space, enhance security, and contribute to sustainability with our comprehensive digital document management system.
Increased Efficiency: Digitising documents speeds up processing times, enabling quick access and retrieval, and reducing the time spent on manual data entry.
Space Savings: Eliminate the need for physical storage space by converting paper documents into digital formats, freeing up office space for other uses.
Enhanced Security: Protect sensitive HR information with secure digital storage, reducing the risk of document loss, theft, or damage compared to paper files.
Environmental Sustainability: Reduce paper usage and contribute to sustainability efforts by minimizing the need for printing and physical document handling.
Improved Accuracy: Digital documents can be indexed and organised systematically, reducing errors associated with manual filing and retrieval.
High-Quality Scanning: Effortlessly digitize paper documents with our advanced scanner technology, ensuring high-resolution, searchable digital files.
DMS Integration: Integrate scanned documents directly into your DMS, for easy storage, retrieval, and management.
Automated Workflows: Create automated workflows that route documents to the right personnel for approval, review, or action, reducing manual handling and errors.
Secure Document Management: Ensure the confidentiality and integrity of HR documents with robust security features, including access controls and encryption.
Mobile Access: Access, manage, and approve documents from anywhere using mobile devices, enhancing flexibility and productivity.
Harnessing the power of 32 patents, the all-new fi-8170 supports distributed capture for paper-heavy HR departments and facilitates seamless document sharing across the organisation.
Combining market-leading image quality, versatile connectivity, and an intuitive user experience, the fi-8040 features a 10.9cm colour touchscreen and DirectScan application. HR departments can scan directly to workflows or email addresses, streamlining onboarding and employee record keeping, saving time and effort.
The fi-8930, optimised for heavy-duty HR needs, features a 750-sheet Automatic Document Feeder and a fast 130ppm speed. It's designed for continuous scanning of large volumes of HR documents, including employee files, benefits paperwork, and compliance records.
The ScanSnap iX1600 is ideal for HR departments, offering rapid, high-quality scanning of documents with a user-friendly interface. Its advanced features, including customisable profiles, cloud integration, and the All-in-One software ScanSnap Home , streamline HR workflows, enhance data organisation, and improve overall efficiency.