Save money by seamlessly integrating legacy systems hardware and new scanners, using a custom index file.

Situation

When organisations upgrade scanner hardware, it is necessary to consider their compatibility with pre-existing business systems. This could require costly, long-term redevelopment of established infrastructure.

Instead, a rapid custom index file development project can ensure legacy systems and new hardware work together seamlessly.

Challenge

Commonly, old and new hardware run on different software protocols, as they are not interchangeable. Making existing business systems work smoothly with new hardware can be a significant challenge. One solution is a complete wholesale redevelopment of your data capture and processing software, which takes months or even years and is expensive. Our challenge was to find a way to enable the new hardware to work with a legacy system by implementing a custom index file - a solution that would deliver results in weeks and be much more cost-effective.

Action

We developed an interface that allows our PaperStream Capture Pro software tools to create an output in the format of the legacy custom index file. This allowed the new hardware and software solution to integrate seamlessly with the legacy systems.

Results

The new custom index file takes scanned information and matches it to the metadata it already has on record. With the relevant metadata inserted into your document capture systems, old and new hardware can work together without compatibility issues. It means you can upgrade your hardware without needing to upgrade your expensive third-party software—saving you money.

• Saves on software development costs.
• Cross-compatibility of old and new hardware.
• No development expertise required – our expert software engineers develop the tool that creates an index file for you.
• Rapid turnaround compared to a complete software redevelopment, which could take months or even years.