PaperStream NX Manager

Enhanced security and protection across your business

Update: The PaperStream Series enhances its features with the addition of two new functions. Read about the updates here

PaperStream NX Solution. Enhanced security and protection across your business


Simple to manage, easy to use, the PaperStream NX Solution is the complete flexible scanning solution that brings enhanced security and greater protection to document management, ensuring superior governance of information – and greater peace of mind.

Combining the the fi-7300NX scanner and server-based PaperStream software, the PaperStream NX Solution is ideal for organisations that can run, manage, and configure a server, but who don’t want to develop integrations. It has the flexibility to grow as business grows, offering seamless integrations and multiple points of connectivity – ensuring continuous adaptability and value for money.


PaperStream Software Portfolio

The Ricoh Scanner PaperStream software portfolio is incredibly simple to use and easy to install.

Minimise risk and increase the level of business security

The PaperStream NX Solution solution offers another layer of protection for vital data. Through limiting access to sensitive information and ensuring greater protection against human error, it helps increase overall business security and ensure nothing is missed.

Access authentication
User authentication ensures jobs can only be accessed by those with the right profiles, and scans can only be sent to authorised locations.

Data encryption
Encryption of data helps to prevent data leakage and enhance security

Assured availability
Use of a failover server assures service availability

Intelligent Sonic Paper Protection
A feature of fi-7300NX scanners, prevents document damage

Image optimisation
The embedded PaperStream IP image optimization engine consistently delivers exceptional quality images, minimising OCR errors


Increase control and governance for greater peace of mind

The PaperStream NX Solution allows businesses to reinforce document control across their organisation and increases the ability to regulate document management. A centralised view gives greater oversight of critical workloads and devices, helping safeguard sensitive information and demonstrate greater compliance.

Centralised control
Offers the ability to oversee and manage scanners and workloads across multiple locations

NFC/PIN/password security
As well as managing user access, this also restricts job menu options to those relevant to each specific user

Leverage Active Directory
Leveraging Microsoft Active Directory enables management of users, usage, and permissions with minimum maintenance

Remote management
Makes it easy to monitor and maintain an entire fleet of scanners

Usage measurements
Allows system administrators to better understand and oversee scanner activity


Unlock efficiencies and boost productivity

With organisations constantly needing to deliver more with less, the PaperStream NX Solution helps organisations on the path to greater efficiency, speeding up processes and automating workflows – giving more time to direct energy and focus where it really matters.

PC-free scanning
Reduces time spent scanning between locations and supports “thin client” strategy

Preconfigured job-buttons
So operators don’t have to set up tasks individually

Base version connectors
Allow easy integration with your own solutions and applications

Automation of the capture process
Brings speed and consistency with minimal effort

Rich software ecosystem
Integrating the PaperStream NX Solution with one of our Partnerecosystem solutions offers countless functionality possibilities

Automatic Profile Selection
Delivers greater accuracy and consistency


Quick to deploy and easy to use

It’s important to be able to get up and running quickly. That’s why the PaperStream NX Solution is ready for implementation by your IT team ‘out of the box’. Simple to understand and intuitive to use, the PaperStream NX Solution champions better user experiences and integrates seamlessly with existing solutions and applications.

Fast and easy set up
Requiring only standard IT department skills

Prebuilt connectors
For ‘out of the box’ integration without development

Colour touch screen
The fi-7300NX’s colour touch screen means minimal operator training and a more intuitive user experience

Simplified processes
Enable easier and more intuitive user journeys

Flexible and scalable
As it is server-based, the PaperStream NX Solution is also extremely flexible and scalable, ensuring easy adaptability as needs grow and change.

Supported Scanners fi-7300NX / fi-8190 / fi-8290 / fi-8170 / fi-8270 / fi-8150*1 / fi-8250*1
Specifications of Barcodes 1D Barcode: UPC-A, EAN 8 (JAN 8) / EAN 13 (JAN 13), ITF, Code 3 of 9, Code 128 (EAN 128), Codabar (NW-7) 2D Barcode: PDF417, QR Code, Data Matrix
Save-to Destinations Folder, SharePoint, SharePoint Online, FTP/FTPs, E-mail*2
Output File PDF*3, SinglePage PDF*3, TIFF, Multi-TIFF, JPEG
Authentication Method Job group code, Username/Password, NFC*4, Username/Password or NFC, Scanner
Operating System*5 Windows Server 2022
Windows Server 2019
Windows Server 2016
.NET Framework .NET Framework 4.7.2 or later
Web Server Internet Information Services 8.0 or later
Other Software Microsoft SQL Server™ 2017 Express Edition*6, Microsoft SQL Server™ 2019 Express Edition
Browser Google Chrome 87.0 or later
Microsoft Edge 87.0 or later*7
CPU 3.5 GHz quad-core processor or higher
Memory 16 GB or more
Disk Space 120 GB or more of free disk space
Compatible Cloud Platform Microsoft Azure™
Amazon Web Services™
Registrable Units Up to 1,000 scanner units
Registrable Users Up to 3,000 users total per server*8
Creatable Jobs Up to 1,000 jobs
*1User authentication is not available.
*2PaperStream NX Manager supports SSL and secures e-mail with data encryption.
*3A function to create searchable PDF files is available as the "PaperStream NX Manager Searchable PDF Option"
*4A smart card is required for NFC authentication. NFC authentication with a smartphone is not available. Although Type-A [MIFARE], Type-B, and FeliCa are supported, encrypted block data cannot be used when using Type-A [MIFARE]/FeliCa.
*5To use NX Manager on Windows, you need to purchase a CAL (Client Access License). For details about Client Access Licenses, please contact Microsoft.
*6SQL Server 2017 Express Edition (64-bit) will be installed together when you select to install it.
*7This can be used if the operating system is Windows 10 or later.
*8Can be increased by Active Directory group integration.

Recommended Environment for Using Web Scan

Recommended Values for Hardware Requirements
CPU Core i5 2.5 GHz processor or higher
Memory 4 GB or more
Disk Space 10 GB or more of free disk space

Case Studies

386 x 460

Thorndike Medical Centre

Thorndike Medical Centre works with our Image Scanners & iDocs Solutions to reduce the burden of data requests

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Our Image Scanners & Document Logistix deliver improved security & compliance for DHL’s HR Department

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Black Country Healthcare NHS Trust

Black Country Healthcare NHS Foundation Trust and our Image Scanners partner to enable the transformation of digital patient records

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Document Logistix

Our devices enable Document Logistix to deliver outsourced document capture for millions of documents each year

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London Ambulance Service

London Ambulance Service Turns to ScanSnap to Document History of the Trust

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Shenkers LLP

Delivering virtualised Document Management, one return at a time

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Vatican digitises media archive with our Image Scanners

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Worcestershire County Council

Our Image Scanners seamlessly integrates into Worcestershire Country Council’s Corporate Information Management Unit

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